Inspire 2B Active Midlands (“we”, “us”, “our”) is committed to protecting the privacy and personal information of all children and parents/carers who use our services. This policy explains what information we collect, how we use it, and how we keep it safe.

1. Who we are
Inspire 2B Active Midlands provides children’s sports, clubs, classes and holiday camps. We are based in the Midlands and work with children aged approximately 5–12 years.

If you have any questions about this policy, you can contact us using the details on our Contact page.

2. What information we collect
We may collect the following information about children and their parents/carers:

Child’s full name
Child’s date of birth
Child’s medical information (e.g. allergies, injuries, health conditions)
Parent/carer name
Home address
Email address
Phone number
Emergency contact details
Photography and video images taken during our sessions, clubs, classes and camps
We only collect information that we need in order to run safe, effective and enjoyable activities.

3. How we collect information
We collect information in the following ways:

Online forms on our website (e.g. booking forms, enquiry forms)
Email communication between you and us
Phone calls or messages when you contact us directly
In person when you complete paper forms or speak to us at sessions or events

4. Why we use your information
We use personal information to:

Manage bookings for clubs, classes, camps and events
Make sure activities are safe and suitable for each child
Be aware of any medical needs, allergies or additional support needs
Contact parents/carers about bookings, changes, cancellations or important updates
Respond to questions and enquiries
Keep basic records for administration and safeguarding purposes
Use photography (where consent is given) to celebrate activities, promote our services and share updates with our community
We will always use your information in a fair and lawful way and only for the purposes explained in this policy.

5. Photography and video
We may take photos or short videos during our sessions, clubs, classes and camps. These may be used:

On our website
On our social media channels
In printed or digital promotional materials
We will only use images of children where we have appropriate consent from a parent or carer. If you do not want your child to be photographed or included in any promotional material, you can tell us at any time and we will respect your wishes.

6. How we store and protect your information
We take the security of your information seriously. We will:

Store information securely (digitally and/or in locked storage where relevant)
Limit access to personal information to staff who need it to carry out their role
Take reasonable steps to protect information from loss, misuse or unauthorised access
We will keep personal information only for as long as it is needed for the purposes set out in this policy, or as required by law or safeguarding guidance. After this, information will be securely deleted or destroyed.

7. Sharing your information
We do not sell your personal information to any third parties.

We may share information:

With emergency services or medical professionals if needed to protect a child’s vital interests
Where we are required to do so by law or safeguarding obligations
With trusted service providers who help us run our activities (for example, booking or payment platforms), but only where they have appropriate security in place and only for the purposes of providing their service
We will not share more information than is necessary.

8. Your rights
Parents and carers have the right to:

Ask what personal information we hold about you and your child
Ask us to correct information that is inaccurate or incomplete
Ask us to delete certain information, where it is no longer needed
Object to certain types of processing (for example, use of photos for marketing)
Withdraw consent for photography or marketing at any time
If you would like to exercise any of these rights, please contact us using the details on our Contact page.

9. Children’s information
We understand that we are working with children and that their information must be handled with extra care. We will always act in the best interests of the child and follow relevant safeguarding guidance when handling children’s data.

10. Contact us
If you have any questions or concerns about this Privacy Policy or how we handle personal information, please contact us using the details on our website’s Contact page.

11. Changes to this policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated “last updated” date. We encourage you to review this policy regularly.

12. Cookies
Our website may use cookies and similar technologies to:

Help the site work properly
Remember your preferences (for example, pages you visit)
Understand how people use our site so we can improve it
You can usually control or delete cookies through your browser settings. If you choose to disable cookies, some parts of the website may not work as well.

13. Data protection
We aim to handle all personal information in line with relevant data protection laws. This means we will:

Collect only the information we need
Use it only for the purposes explained in this policy
Keep it accurate and up to date where possible
Keep it for no longer than necessary
Keep it secure and protected
If you have any questions about how we protect your data, please contact us using the details on our Contact page.

Last updated: 07/04/2026